Document Approval

Document approval refers to the approval process for project artifacts. It is a formal process for reviewing and authorising the use of documents in project delivery, ensuring they meet quality standards, are compliant with legislation and policies, and correspond to stakeholder expectations.

Ensures Accuracy and Quality: All plans, reports, and deliverables are subjected to formal review by relevant stakeholders. This eliminates errors and inconsistencies, and imposes high standards on reporting quality.

Improves Collaboration and Feedback: Improves the quality of discussion around documentation with input from subject matter experts, project team members, and key stakeholders, and helps to build team knowledge around important issues.

Promotes Consistency and Standardisation: A formal process improves consistency in the formatting and content of project documents, reinforcing organisational standards, project management methodologies, and adherence to industry standards.

Establishes Accountability and Responsibility: Assigning broad responsibility for document preparation creates transparency and ownership of project delivery.

Mitigates Legal Risks: Careful review of documents prevents incorrect or incomplete documentation and helps identify potential legal, contractual, or regulatory issues.

Accurate Version Control: An effective system for managing document revisions ensures up-to-date versions are being used and incorrect versions are not submitted in error.

Audit Trails: A well-documented approvals process facilitates project audits and reviews into past projects. Stakeholders may revisit the decision-making process to reference information transparency and accountability in all organisational activities.

Document review is a fundamental and necessary part of project management, ensuring all project documentation is meeting standards of quality, compliance, alignment, and transparency. It requires rigorous assessment from a variety of stakeholders, well-managed revisions, and a formal authorisation process. Without a systematic project management approval process, the organisation risks poorly conceived documentation that leaves it open to regulatory, compliance, and legal risks, and potential project failure.

While it may appear simple, project management approvals are frequently complex, with documents stored in a variety of locations and software applications across the organisation. pmo365 eliminates confusion with an all-in-one solution for storing project data and managing project artifacts. We create tailored solutions with the latest, best-practice collaborative tools for every industry. Integrations of data enables reliable and instantaneous updates of the latest information across the enterprise. Because of its adaptability, pmo365 grows with your business and caters to all your stakeholders’ requirements. For maximum visibility and versatility across all your projects and portfolios, pmo365 is the comprehensive solution to streamline the most complex PPM schedule.