Project Pipeline Management Software

PMO365 is the world’s number one solution for Project Pipeline Management Software, with over 64,000 users across Australia, NZ, the UK and Europe. It is MAV Certified, a Microsoft preferred package, and ranks with an impressive 4.9 star rating on Peer Insights.

As a Microsoft Power Platform solution, it’s one of very few ppm software products that tailors a unique package for every enterprise or industry. Additionally, with almost every business already using Microsoft 365, there is no need to migrate to a new platform for PMO365. The extraordinary capabilities of the Power Platform allows organisations to integrate virtually any business application, Microsoft or not. On top of that, the centralised and secure cloud data storage implemented by PMO365 makes real-time ppm management, monitoring, and reporting simple and straightforward.

Ppm pipeline management is generally a visualisation that helps project managers track multiple activities at the same time. By creating a graphic representation of each stage in a project’s lifecycle (i.e. ideation, proposal, budgeting, approval, commencement.) right through to its completion and beyond, managers can ensure that timelines are accurate, that sufficient resources are allocated at crucial times, and that workflows cover the requirements of all stakeholders.

Ppm Management is made easy with PMO365. There’s no up-front fees or coding, just a monthly subscription which gives you unlimited and lifetime access to our extensive library of robust project portfolio management tools.

PMO365 is a leader in ppm software, with 17 highly interactive and customisable Apps, as well as an extensive library of Flows, Reports and Connections that are drawn from over 14 years in the development industry. Sophisticated monitoring of performance (including risk, issue management, expenditure, and realisation of benefits) is instantaneous with accurate, real-time data from all departments right at your fingertips.

Your organisation has plenty of ideas, concepts and proposals coming through, but how do you filter through the good ideas and find the golden nuggets that can take your organisation’s strategy to the next level. Many organisations make the mistake of approving a lot of projects under the common assumption that more projects = more progress.

If you’ve been around long enough, you know that this is far from the truth. The biggest challenge from organisations is not simply executing projects, but making sure that the right projects are being selected to fully optimise your portfolio and fulfil strategic objectives. There's the additional issue that you have all these ideas selected and ready to go, but your handover process to the project execution teams is convoluted because everyone is using different softwares and systems.

Without the proper structures, processes and systems to filter through ideas and projects, organisations often end up investing far too many resources into ineffective projects and find out far too late to pull out.

These issues are precisely what pmo365 can solve for your organisation.

Proper Implementation

Simplifying your idea gathering process through proper implementation of the Ideas App.

Define and calculate costs, risks, benefits and much more

Providing critical tools throughout the entire pipeline process to help define and calculate costs, risks, benefits and much more - all on one platform. We also have tools that directly help decision makers triage and prioritise the projects according to their defined parameters.

Streamlining your approval

Streamlining your approval processes through automated decision-gates also giving stakeholders complete visibility over the approval processes and accountabilities.

Smooth and fuss-free handover

Integrating systems across the entire organisation to allow for smooth and fuss-free handover between ideation stages to project management frameworks.

Ideation is the process through which new project ideas are made. This stage is important as it is where ideas are first gathered to later be filtered through. Typically during any ideation session it is important to lay out the ground rule: no idea is a bad idea. This is to encourage out-of-the-box thinking, collaboration and engagement with employees. However, without a proper system, it is hard and sometimes impossible to translate that idea into a digitised approval system.

At pmo365, we help simplify this whole process for you through the application of the Ideas App which takes your whole brainstorming process into the digital space and optimises everything to make sure the best ideas are being highlighted and selected.

Sometimes there are amazing ideas but it may not be the right timing or there may not be enough resources to execute it right away. Don’t just let those amazing ideas be forgotten or lost!

Opportunity management processes are similar to risk management processes but instead of highlighting events that can negatively impact the organisation, it highlights potential future positive outcomes for the organisation. Proper opportunity management processes help prioritise ideas and potential proposals that can have the best impact on the business strategically. Without a proper opportunity management process, organisations run the risk of losing visibility over potentially groundbreaking ideas.

Your organisation may have plenty of ideas flowing in, but you don’t want to be completely inundated with ideas coming from 15 different sources. Without a work in-take process, it becomes nearly impossible to track progress and work because there is no ‘single source of truth’.

Work in-take refers to the process of creating project proposals in a standardized manner to then bring to the governance board for a decision. This is often used in conjunction with ideation and stage-gates to ensure consistency across the entire process. This not only makes visibility and integration with other processes within the organisation easier, but it can reduce organisational confusion, time delays and resource wastages.

pmo365 supports this process not only for your project pipeline management but for your organisation as a whole through our project governance capabilities.

“This has been a successful implementation. We have very successfully introduced a world-class PPM system that fully support the PMO in its execution of projects at BPAY.”

Sean Nairn

BPay

Book a free demo

Get a Free Demo of pmo365

Decision gates act as review points for assigned oversight to make sure projects are aligned with preselected strategic criterias which allows them to pass into the next stage of approvals.

However, there are two common issues organisation’s face in regards to decision gates. Firstly, many systems require managers to manually identify and list down all the objectives and approvals that need to be completed at every stage. For large-scale organisations with hundreds of ideas flowing through, this is simply impractical. Secondly, the reviewing and approval process alone can often be time consuming and unnecessary. Employees often have to arrange meetings or send an email into the already overflowing inboxes of managers to attempt to get an approval. And let’s be honest, some of these reviews would have only needed a 5 minute glance and a few clicks of a button.

pmo365 directly addresses these two issues. Our system automatically lays out all the recommended objectives that need to be approved at every gate. It also clearly presents all the relevant information in real-time and allows you to give approvals at a click of a button. So say goodbye to unnecessary meetings, bothersome scheduling and lengthy emails. We make all your approvals and communication happen on one platform.

If you want to find out more about how pmo365 can upgrade your project pipeline management and PPM activities, make sure to book a free 30-minute PPM audit and speak directly with our PPM experts.