Variation Management

A variation request arises when there is a need to accommodate new requirements, correct errors, address unforeseen issues, or respond to changing circumstances during project delivery. It could be initiated by the project team, stakeholders, or by management in response to external factors. Variation management helps you assess and adapt to changes in projects by identifying, assessing, and mitigating the negative effects of deviations from the original plan. A consistent variation management process is especially important for large and complex portfolios, where significant adjustments may be required to preserve successful project and portfolio performance.

An inability to manage unexpected changes in project planning can lead to catastrophic impacts on delivery – and the effects can be felt across portfolios and entire organisations. Preparing for variation requests is an essential requirement for large and complex portfolios, as the risks of doing nothing are too great to ignore.

pmo365‘s integrated project portfolio management solution is designed to bring all project data together with fast, collaborative, best-practice apps and tools for efficient project delivery. The Variation Management workflow is part of a ‘single source of truth’ that improves PPM processes across the enterprise. With pmo365, project teams are better equipped to handle change with reliable planning, consistent processes, up-to-the-minute reporting, and instant updates of project information for all stakeholders. 

Due to the dynamic and uncertain nature of projects, variation management is an essential component of project management. It is a process that assists organisations to evaluate and incorporate changes to their project planning. It may, from time to time, affect project scope, schedule, or budgets. The ability to handle requests and manage those changes, whilst maintaining alignment with organisational goals, is indicative of the organisation’s resilence. Good variation management processes promote transparency, engage stakeholders, and demonstrate excellence in corporate decision-making.

pmo365 is a fully modular system. Each App, Flow, Report or Connector easily plugs into place to build the exact real-time project portfolio management system you require. Our solution centralises the recording of project information and provides improved visibility across all project departments and activities. And, because it’s modular and highly customisable, the ability of pmo365 to evolve and change with your needs as you grow is built into the system – not as an afterthought. We provide tailored solutions to manage all project portfolio management responsibilities with the latest, best-practice collaborative tools, instantaneous data updates, and integrations of all the project management tools you currently use.