Timesheets are a critical tool for any organisation to properly monitor, manage and maximise the effort (and/or money) spent on programmes and projects. However, harnessing their true power and fully mobilising the valuable information they offer is not always practical. For organisation’s with hundreds of projects, the task can sometimes be simply impossible.
With pmo365, we help you input systems that allow you to gain full visibility and control over all your programmes and projects and give you access to wealth of information in your timesheet reporting to bring your PPM to another level.
There are plenty of benefits to timesheet reporting when it is done right. Here's a few:
Timesheet reporting gives managers the ability to see how time and resources are being used throughout their programmes and/or projects. This visibility is critical to understand whether resources are being allocated efficiently and can help identify bottlenecks or productivity pain points that can lead to costly delays in a project’s completion.
When done right, timesheet reporting gives organisation’s the ability to track productivity and progress across tasks, projects, programmes and employees. This level of visibility not only helps managers better communicate the needs of a project and their deadlines to team members, it gives stakeholders a clearer understanding of how projects are maximizing their resources and increasing their return on investment.
With timesheet reporting an organisation can see which projects are taking up their employees’ time and properly calculate and quantify the earned value of those efforts. Earned value is a valuable yet often overlooked calculation that quantifies the ‘worth’ of the work completed to date. This calculation is critical to making accurate forecasts for the project's future progress and significantly impacts an organisation’s cost management strategy.
With this valuable data, managers and stakeholders can ensure that resources are being properly optimized through their allocation to projects that produce the most value for the organisation on a strategic level. For organisation’s with hundreds of projects, every cent shaved off and every resource optimized can make a significant difference.
When done right, timesheet reporting has the ability to link the value of day-to-day project progress all the way to the organisation’s strategic business objectives. This is achieved through a completely integrated system (that pmo365 helps you achieve) that connects an organisation’s cost management, benefits management and timesheet reporting processes.This level of visibility ensures stakeholders can make informed decisions on which projects they should prioritize based on critical information such as earned value. Timesheet reporting may seem like a tedious process, but don’t overlook its ability to provide critical information that can impact an organisation on a strategic level.
With the right systems and software in place, timesheet reporting allows managers to monitor progress in real-time. This gives them the capability to make changes to their forecasts and make necessary strategic interventions to prevent issues from escalating into potentially detrimental problems that can completely derail a programme or project. In our fast-paced and constantly changing economic environment, agility in reacting to unexpected circumstances is necessary for an organisation's ability to flourish and consistently grow.
It is not enough to simply introduce post-implementation reviews to fill this gap. The main purpose of Benefits Management is that organisations no longer have to wait until the end of a project to see whether it has made an impact. Putting Benefits Management processes in place will allow organisations and decision makers to make sure projects are addressing the right objectives from its very foundations, increasing their project’s impact and success.
You may have noticed throughout the benefits listed above, we’ve continuously emphasized the need for timesheet reporting to be ‘done right’ and with the right systems to be truly beneficial. This is because too many organisation’s timesheet reporting has become a tedious, time-consuming and resource-heavy process that has not been able to bring out more value beyond telling the finance team how much someone needs to be paid. These limitations can largely attribute themselves to timesheet reporting software and systems.
Sadly, not all reporting systems and softwares are equal. While most softwares will help make the reporting process easier and less time consuming, they fail to provide value beyond tracking productivity. An effective timesheet reporting system needs to not only collect information, but integrate it with other organisation activities and departments so it can provide value on a strategic level. The problem here is that organisation’s often use different softwares for individual processes that make them incompatible for integration.
pmo365 helps your organisation streamline and integrate your Timesheet Reporting process across all programmes and projects to ensure all the valuable data is collected in the most efficient manner and can be used effectively on a strategic level.
You can either introduce pmo365 Timesheet App - if your organization doesn't have a timesheet application, integrate with existing timesheet application, or replace the existing timesheet application with pmo365 Timesheet App. pmo365 is available on browser, tablet or phone (supporting iOS and Android).
This integration is not limited to just Timesheet Reporting. We can help your organisation integrate critical data, processes and systems across your entire organisation. Even better, we we can integrate pmo365 with pretty much any external data source and take your organisation’s PPM to another level.
If you want to know more about how pmo365 can elevate your Timesheet Reporting or elevate your organisation’s overall PPM, book a free 30-minute PPM audit and speak directly with our PPM experts.