Procurement and Contract Governance

The Procurement and Contract Governance workflow helps PMOs and project managers by streamlining the process of procuring services from agents and suppliers and the management of contractual relationships. It assists with resource planning in project management, the identification of project requirements, the negotiation of contracts, and the tracking of performance in line with business agreements.

Streamline Your Procurement and Contract Governance with pmo365

Procurement and Contract Governance streamlines your project portfolio management by introducing clear and well-defined procurement processes. It supplies transparent vendor selection and evaluations, thorough contract negotiation and management, and the application of robust reporting tools. As part of a comprehensive project resource management plan, the contract governance flow introduces more cost-effective procurement practices, minimises risk, and creates clear accountability in the delivery of project tasks.  

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Why Choose pmo365 for Procurement and Contract Governance?

Procurement and Contract Governance integrates directly with all your other pmo365 apps and tools (including Timesheets, Resource Management, and enterprise reporting platforms) to help you create watertight resource management and scheduling plans.

As part of a tailored pmo365 solution, it assists in identifying all requirements and dependencies, creating robust agreements with suppliers and contractors, and ensuring the timely delivery of set tasks for each stage of delivery. 

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What Makes Us Different

pmo365 is not a single productivity tool, but a complete library of best practice Apps, Flows, Reports and Connectors tailored to the requirements of your project managers and the PMO. Configuration customises PPM apps and tools to your needs, and project data is safely stored on your Microsoft cloud for instantaneous access across the organisation. 

pmo365‘s comprehensive, fully connected platform keeps all your project management tools and information in one place, and all stakeholders reliably informed of project performance.

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Key Features of Procurement and Contract Governance

The Procurement and Contract Governance workflow provides: 

Frequently Asked Questions

Procurement and Contract Governance is the organisation’s processes and practices for acquiring goods and services from third parties, including the management of contracts with suppliers. Project managers need an effective system for vendor selection, contract negotiation, compliance, and performance monitoring to ensure transparency, accountability, and success in project delivery.

Project managers must be able to guarantee the delivery of goods and services at the exact time and place required during project delivery. Delays in starting or completing work can impact upon countless other dependencies within your portfolio. Poor procurement and contract governance leads to misunderstandings which create all manner of delays, legal disputes, and unexpected costs. pmo365‘s Procurement and Contract Governance workflow prevents this scenario by:

  • Helping you to create transparent and legally binding agreements for the provision of labour, materials and tasks as part of a detailed project delivery timeline.
  • Easy identification of the right contracts to serve each kind of procurement need – with adequate provision for contingencies.
  • Thorough documentation of accountability for the delivery of all project tasks.
  • Integration with financial tools and other enterprise applications to quickly process approvals, payments, and actions to minimise issues.
  • Real-time project updates and notifications to give project managers clear oversight over all project activities and performance.

Good project procurement and contract governance ensures the selection of reliable and capable suppliers. This, in turn, leads to better-quality inputs and services for your project overall. Robust governance in project management requires effective tools to monitor risks and contract compliance. It promotes adherence to agreed standards, creates stakeholder satisfaction, and assists resource planning by controlling costs, preventing scope creep, and avoiding budget overruns.

All these factors deliver reputational value and instil confidence in the organisation’s decision making, which helps the negotiation of favourable terms and conditions in future.

pmo365 is a fully modular system. Each App, Flow, Report or Connector easily plugs into place to build the unique real-time project portfolio management system you require. Our solution centralises the recording of procurement and contract information and provides improved visibility across all project timelines and resourcing agreements. And, because it’s highly customisable, the ability of pmo365 to evolve and change with your needs as you grow is built into the system – not as an afterthought. We provide tailored solutions to manage all project documents and information with the latest, best practice collaborative tools, instantaneous data updates, and integrations of all the software tools you currently use.

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Our Other Apps & Workflows

pmo365‘s Solution Library offers a complete and comprehensive range of project portfolio management software. You can choose the solution that best serves your current needs and continue to explore new enhancements over time. Our subscription service means you pay only one monthly fee with absolutely no development costs or building of code from scratch.

We deploy pmo365 using Microsoft’s secure and versatile Power Platform, so you have virtually unlimited access to new Microsoft and non-Microsoft PPM tools for life. Furthermore, once you take out a pmo365 subscription, you own the solution and all the data stored on your Microsoft 365 cloud forever – even after your subscription expires. And we’ll continue to help you to manage your service however and whenever you need it.

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