Business Case Approval

Business Case Approval guides the process of evaluating and approving new project proposals. The workflow considers big picture items like project scope, time and cost, and helps assess these against  benefits and risk. Business Case Approval provides consistent and comprehensive reviews for key stakeholders, outlining justifications for investment and alignment with organisational priorities, so each proposal is thoroughly investigated for strategic value before it begins.

Streamline Your Business Case Approval with pmo365

Business Case Approval streamlines the assessment of mature ideas with a clear and articulated approval process. Organisations build prioritised schedules of future activity based on available capacity and optimum return on investment. Key stakeholders review and evaluate business cases collaboratively with checks and approvals to ensure projects align with strategic objectives. As part of an integrated project portfolio management (PPM) solution, pmo365’s Business Case Approval rigorously interrogates for risk and benefits and improves strategic decision-making.

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Why Choose pmo365 for Business Case Approval?

Business Case Approval integrates directly with all your other pmo365 apps and tools (including Project Centre, Portfolio Analysis, and Concept Idea Governance) to streamline the project pipeline. We configure ERPs (e.g. financials) and project management data into one simple and intuitive system for maintaining the entire portfolio.

All project information is kept securely on your Microsoft 365 cloud, with best-practice collaborative tools to monitor risk, issues, resource allocation, and procurement. Integration makes all your enterprise data available in one place so you can generate powerful, real-time reports and insights using the most up-to-date and accurate snapshots of information.

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What Makes Us Different

pmo365  is not a single productivity tool, but a versatile PPM solution that provides best practice Apps, Flows, Reports and Connectors tailored to the unique requirements of your project managers and the PMO. You select the most useful features and we develop the components according to how you want to use them. Configuration customises the solution to your needs, and project data is safely stored on your Microsoft cloud for instantaneous access across the organisation.

pmo365‘s comprehensive, fully connected platform keeps all your project management tools and information within easy reach and all stakeholders on top of project progress.

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Key Features of Business Case Approval

Business Case Approval is an integrated flow that simplifies the processes around project initiation and approval. No more copying and pasting from different applications and files, and no need to enter the same data twice. Project information (including budgets, benefits and risks) remains accessible to all stakeholders (and connected apps) throughout the entire lifecycle. You gain:

Workflow Automations

Streamline approvals by automating the delivery of necessary documents to relevant stakeholders for review and decision-making.

Reporting and Analytics

Monitor your business case and approvals across the entire portfolio with helpful status reports on business cases and types, allowing for data-driven insights and tracking of future project activity.

Collaboration and Communication

Enhance collaboration between project stakeholders with comments, feedback and discussion using our business case analysis tool.

Integration and Customisation

Seamlessly integrate with all other project management tools and systems and create customisations of apps to suit your own approval processes and requirements.

Document Management

Create, store, and manage business case documents from within the same application, ensuring easy access and verification.

Frequently Asked Questions

Business case approvals evaluate, review, and give authorisation to implement a proposed business plan or project. The business case approval checklist should be rigorous, involving input from a variety of sources, to explore the feasibility, benefits, costs, risks, and strategic value of the initiative. Approvals often gather input from key stakeholders, such as executives, sponsors, and subject matter experts. Stakeholders refer to their own experience and available historical data to review assumptions and estimates, then provide their own recommendations for further development or consideration before granting approval.

Without a coordinated and consistent business case analysis there is the risk that your best projects are getting lost in a myriad of meeting notes and emails awaiting attention. Organisations need robust, reliable systems for developing and approving new ideas so every business case is properly investigated by management. The more detailed your business case can be, the more likely it will be to achieve its stated objectives. Thorough discussion around risks, costs and goals lessens the potential for unexpected events that derail project delivery. It also ensures that the purpose of every project is clearly articulated and closely aligned with strategic objectives. That way, only the best projects are implemented and they are all optimised for maximum return.

Business case approvals are an essential part of project management because they address key aspects of project delivery:

Strategic Alignment: Is the proposed project aligned with the organisation’s strategic objectives? We must avoid pursuing initiatives that are of questionable value to the organisation.

Resource Allocation: Have we evaluated the viability of the proposed project in terms of costs, potential benefits, and available resources? Proper investigation ensures the optimum utilisation of available resources.

Risk Management: Are we adequately prepared for potential risks and have we prepared appropriate mitigation plans? It is vital to understand the potential challenges of undertaking a new project and make sure all stakeholders understand how to manage issues if they arise.

Stakeholder Buy-in: Are all key stakeholders on board? This includes executives and sponsors, as well as the project managers and teams who will carry out the project’s delivery. Clear articulation of value helps build support and commitment to project success.

Decision-Making: Are the appropriate governance frameworks in place? This improves the likelihood of project success by carefully outlining the decision-making process and the accountability of all stakeholders involved in delivery.

pmo365 is a fully modular system. Each App, Flow, Report or Connector easily plugs into place to build the exact real-time PPM system you require. And, because it’s modular and highly customisable, the ability of pmo365 to evolve and change with your needs as you grow is built into the system – not as an afterthought. We provide tailored solutions to assess and manage project information with the latest, best-practice business case analysis tool, instantaneous data updates, and integrations of all the project management apps and tools you might already be using. pmo365 ensures up-to-the-minute performance and powerful strategic insights, now and into the future.   

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pmo365‘s Solution Library offers a complete and comprehensive range of project portfolio management software. You can choose the solution that best serves your current needs and continue to explore new enhancements over time. Our subscription service means you pay only one monthly fee with absolutely no development costs or building of code from scratch.

We deploy pmo365 using Microsoft’s secure and adaptable Power Platform, so you have virtually unlimited access to new Microsoft and non-Microsoft PPM tools for life. Furthermore, once you take out a pmo365 subscription, you own the solution and all the data kept on your Microsoft 365 cloud forever – even after your subscription expires. And we’ll continue to help you to manage your service however and whenever you need it.

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