Variation Management

Variation Management identifies, analyses, and governs variations in projects relating to time, cost and scope. Users lodge a variation request directly through the workflow which is then evaluated for the impact it will have on the project. With Variation Management, proposals are rigorously assessed by relevant stakeholders before a decision on whether to approve or reject them.

Modifications to the scope, deliverables, schedule, resources, or any other aspect of a project are given the appropriate documentation and approval processes to preserve optimum performance. Variation Management ensures interdependencies are carefully considered and, if approved, helps you monitor the variation over time for required adjustments.

Streamline Your Variation Management with pmo365

pmo365‘s Variation Management provides a streamlined workflow to manage variations affecting project delivery. Variation requests are properly assessed, prioritised, and impacts of changes mitigated as far as possible to preserve existing project timelines, budgets, and resources. By proactively addressing variations, the workflow assists the PMO to maintain the organisation’s strategic alignment and optimise available resources.

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Why Choose pmo365 for Variation Management?

Our Variation Management workflow ensures that project teams are well-prepared for any changes in expectations around project delivery. pmo365’s fully connected project portfolio management solution helps minimise the impact on portfolio performance and continuously monitors progress with real-time reporting and dashboards.

Variation Management facilitates change requests, documents and tracks variations, and evaluates impacts on the portfolio, all within a shared workflow. It helps project teams manage and control unexpected changes, maintain (or increase) project value and preserve overall portfolio health.

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What Makes Us Different

pmo365  is not a single productivity tool, but an integrated PPM solution that provides best practice Apps, Flows, Reports and Connectors tailored to the requirements of your project managers and the PMO. You select the most useful features and we develop the components according to how you want to use them. Configuration customises the solution to your needs, and project data is safely stored on your Microsoft cloud for instantaneous access across the organisation.

pmo365‘s comprehensive, fully connected platform keeps all your project management tools and information in one place, and all stakeholders reliably informed of project performance.

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Key Features of Status Review

Variation Management provides: 

Change Request Submissions

An intuitive and user-friendly interface for submitting change requests that lets team members document variations and their expected impacts.

Tracking and Notifications

Helpful notifications and updates on the status of change requests, ensuring transparency and timely communication.

Assessment Analysis

Predictive tools that enable managers to evaluate the impacts of proposed changes on project scope, schedule, budget, resources, and more.

Comprehensive Documentation Trail

A detailed record of all variation management change requests, approvals, rejections, and revisions, for project reporting and auditing.

Approval Workflow

A structured approval flow that includes review change requests, evaluations, feedback forums, and formal granting of approvals for variation requests.

Frequently Asked Questions

A variation request arises when there is a need to accommodate new requirements, correct errors, address unforeseen issues, or respond to changing circumstances during project delivery. It could be initiated by the project team, stakeholders, or by management in response to external factors. Variation management helps you assess and adapt to changes in projects by identifying, assessing, and mitigating the negative effects of deviations from the original plan. A consistent variation management process is especially important for large and complex portfolios, where significant adjustments may be required to preserve successful project and portfolio performance.

An inability to manage unexpected changes in project planning can lead to catastrophic impacts on delivery – and the effects can be felt across portfolios and entire organisations. Preparing for variation requests is an essential requirement for large and complex portfolios, as the risks of doing nothing are too great to ignore.

pmo365‘s integrated project portfolio management solution is designed to bring all project data together with fast, collaborative, best-practice apps and tools for efficient project delivery. The Variation Management workflow is part of a ‘single source of truth’ that improves PPM processes across the enterprise. With pmo365, project teams are better equipped to handle change with reliable planning, consistent processes, up-to-the-minute reporting, and instant updates of project information for all stakeholders. 

Due to the dynamic and uncertain nature of projects, variation management is an essential component of project management. It is a process that assists organisations to evaluate and incorporate changes to their project planning. It may, from time to time, affect project scope, schedule, or budgets. The ability to handle requests and manage those changes, whilst maintaining alignment with organisational goals, is indicative of the organisation’s resilence. Good variation management processes promote transparency, engage stakeholders, and demonstrate excellence in corporate decision-making.

pmo365 is a fully modular system. Each App, Flow, Report or Connector easily plugs into place to build the exact real-time project portfolio management system you require. Our solution centralises the recording of project information and provides improved visibility across all project departments and activities. And, because it’s modular and highly customisable, the ability of pmo365 to evolve and change with your needs as you grow is built into the system – not as an afterthought. We provide tailored solutions to manage all project portfolio management responsibilities with the latest, best-practice collaborative tools, instantaneous data updates, and integrations of all the project management tools you currently use.

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Our Other Apps & Workflows

pmo365‘s Solution Library offers a complete and comprehensive range of project portfolio management software. You can choose the solution that best serves your current needs and continue to explore new enhancements over time. Our subscription service means you pay only one monthly fee with absolutely no development costs or building of code from scratch.

We deploy pmo365 using Microsoft’s secure and adaptable Power Platform, so you have virtually unlimited access to new Microsoft and non-Microsoft PPM tools for life. Furthermore, once you take out a pmo365 subscription, you own the solution and all the data kept on your Microsoft 365 cloud forever – even after your subscription expires. And we’ll continue to help you to manage your service however and whenever you need it.

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