Project Management

Project management involves the planning, organising, and managing of resources to complete a specific project (or projects) within limitations of time, budget, and scope. It involves overseeing and coordinating all project activities, identifying tasks, assigning responsibilities, managing risk, monitoring progress, and ensuring all tasks meet expectations of quality and safety.

A project management flow, also known as a project lifecycle, is a series of interconnected (often sequential) steps plotting the progression of a project from initiation to closure. Specific project methodologies and frameworks may vary, but the project workflow is largely an overarching governance tool or plan that ensures all tasks are properly completed and that every project and portfolio align with strategic goals.

Poor project management, especially in large portfolios, has project data scattered across local files and different computer drives. This lack of coordination creates an administrative burden which leads to delays and inaccuracies in reporting. In turn, poor visibility across project and portfolio performance affects your resource allocation and response times, potentially leading to shortages, cost blowouts, and scope creep. These are common problems that derail projects and impact the performance of other projects and portfolios.

Effective project management, by contrast, uses the most up-to-date data sourced from every project and portfolio. pmo365 builds real-time, accurate data across the entire enterprise using a fully integrated platform which connects project managers and stakeholders and stores all project information and tools in one place. Sophisticated Apps, Flows, Reports and Connectors link your business functions and processes, so project management becomes transparent, coherent and strategically focussed. The result is greater efficiency in project delivery, optimised resource and cost management, detailed planning and fast response times, and strategic insights to maximise return on investment.

A project management workflow introduces consistency in the management of projects within portfolios. A flexible workflow which adapts to different methodologies but standardises reporting makes it much easier to compare and evaluate your projects’ performance. A project governance tool streamlines execution, improving efficiency in the delivery of tasks and providing a clear roadmap for project teams. It also enables better resource management across the entire portfolio by identifying potential supply conflicts, optimising resource allocation, and providing reports and insights that align projects with strategic goals.

Overall, the project workflow provides a structured project governance framework that establishes clear hierarchies, milestones, and gates and stages for project delivery. This includes associated tasks such as the management of risk, the identification and evaluation of project benefits, and the regular collection of project data for reporting and performance tracking.

pmo365 is a fully modular system. Each App, Flow, Report or Connector easily plugs into place to build the exact real-time project portfolio management system you require. Our solution centralises the recording of project information and provides improved visibility across all departments. And, because it’s modular and highly customisable, the ability of pmo365 to evolve and change with your needs as you grow is built into the system – not as an afterthought. We provide tailored solutions to manage large projects and portfolios with the latest, best-practice collaborative tools, instantaneous data updates, and integrations of all the apps and software you currently use. pmo365 ensures up-to-the-minute performance and powerful strategic insights, now and into the future.