PMO Workflows let you automate repetitive tasks and eliminate errors associated with manual data gathering. pmo365 has a wide selection of customisable workflows that improve consistency in every aspect of project delivery. Workflows provide visibility along the project lifecycle for better communication between project teams, and enable tracking of performance for critical decision-making and assessments.
Streamline Your PMO Workflows for Smarter Project Management
pmo365 Workflows streamline the management of multiple projects by ensuring activities follow consistent processes and align with organisational policies. Standardised project initiations, approvals, and gates – as well as automations of repetitive tasks – improve efficiency and save time spent on administration. Project managers are freed to focus on meeting organisational goals, and have tools and dashboards to assist them in monitoring valuable metrics. Workflows offer stakeholders an up-to-the-minute overview of the entire project portfolio while helping to identify potential bottlenecks and emerging issues that might derail delivery.
What are pmo365 Workflows?
pmo365 Workflows are systematic and customisable pathways that guide the delivery of tasks from planning right through to closure and completion. We provide best-practice collaborative tools – built for every industry and methodology – to bring robust governance and reliability to all activities. Our workflows automate and streamline key processes like project initiation, approvals, task assignments, resource allocation, and progress tracking. Each stage of delivery is articulated with gates, stages (and milestones) to ensure that quality controls and other important criteria are addressed. pmo365 Workflows drive consistency, improve efficiency, and enhance visibility and control over your entire project portfolio.
Our Key pmo365 Workflow Solutions
Essential pmo365 Workflows for every industry.
Prioritisation Review
The Prioritisation Review workflow is a portfolio prioritisation tool that digitises the process of reviewing and prioritising your project activity. It automatically calculates values based on user-specified criteria or the type of project being delivered
Budget Approval
The Budget Approval workflow guides the entire process of drafting, reviewing and formally approving project budgets. It ensures they are adequately resourced to meet their objectives and provide a detailed description of items, associated costs, and sources of funding.
Business Case Approval
Business Case Approval guides the process of evaluating and approving new project proposals. The workflow considers big picture items like project scope, time and cost, and assists you to assess these against project objectives, benefits, and risks.
Concept/Idea Governance
Concept/Idea Governance provides a consistent framework to triage and categorise each new proposal, and helps manage the evaluation, selection, and execution of ideas right through to project approval.
Document Approval
The Document Approval workflow coordinates the project management approval process for documents such as plans, specifications, and reports. It ensures all project-related materials are properly reviewed and signed off by relevant stakeholders.
Issue Management
A project management issues log plays a crucial role in the identification of threats and the ability of your organisation to negotiate them. Continuously improve your project management practices with valuable historical information and lessons learnt.
Procurement and Contract Governance
The Procurement and Contract Governance workflow assists PMOs and project managers to procure third party resources. It streamlines the process of contracting agents and suppliers and the management of contractual relationships throughout the project lifecycle.
Project Management
Project Management plans including information about resource management, contracts and governance, risks and benefits whilst also defining the project’s scope, costs and schedule baselines. A sophisticated project management software solution to manage all activities effectively.
Resource Management
Resource Management is a real-time, flexible solution that integrates all your project resource information into one place. The workflow lets you make reliable projections based on supply and demand, monitor task progress, and generate reporting at a moment’s notice.
Risk Management
The Risk Management workflow assists in the identification of risk and the process of managing risks from project initiation right through to delivery and closure.
Status Review
Status Review provides a regular PMO status report with detailed updates on project progress and summaries of your project’s resource allocations, budget, scope, and much more.
Variation Management
Variation Management identifies, analyses, and governs variations in projects relating to time, cost and scope. Users lodge a variation request to propose modifications to the scope, deliverables, schedule, resources, or any other aspect of the project.
Getting Started with pmo365
Find out how pmo365 can tailor an effective and user-friendly long term solution for your organisation. We offer consultations and free demos to show how pmo365 integrates all your project portfolio management data on one, real-time platform – with minimal disruption to project managers and stakeholders.
pmo365 is a Microsoft-preferred provider and has been building solutions in different industries around the world for over fifteen years. Book a free demo today or speak with one of our expert consultants.
Benefits of PMO Workflows
pmo365 Workflows are best-practice tools built from over 15 years providing PPM solutions to industry. They provide these key benefits:
Streamlined Approval Processes
Streamline approvals with standardised and transparent processes that leave nothing to chance. pmo365 Workflows ensure consistent and timely reviews from the right personnel to reduce delays and improve efficiency in all project-related activities. Approvals are easily tracked, notifications and reminders guarantee a response, and reviews are supported by direct communication and feedback between stakeholders.
Improved Efficiency & Productivity
With enhanced visibility across all your projects and portfolios, pmo365 Workflows let you identify efficiencies in project delivery that speed up processes and optimise the allocation of your time and resources. Workflows reduce manual tasks, minimise delays, enhance coordination, and optimise resource utilisation by streamlining important project management processes.
Enhanced Collaboration & Communication
pmo365 Workflows enable real-time notifications and a common platform for communications to enhance collaboration between project teams. All project information and tools are kept in one place for easy access and instant status updates across the enterprise. pmo365 provides seamless communication, document sharing, and instant feedback on submissions for greater transparency and coordination between all stakeholders.
Real-Time Tracking & Reporting
pmo365‘s connected work environment automates data collection, processing, and visualisation. Your pmo365 Workflows generate real-time reports and informative, easy-to-read dashboards that provide insights into project performance, milestones, and key metrics. Project Managers can instantly track project progress, communicate detailed project status reports to stakeholders, and identify emerging issues or bottlenecks that require an immediate response.
Book a Demo
Get a free demo of pmo365
Why Choose pmo365?
pmo365‘s PMO solutions are custom built and designed with all your project teams in mind – to bring instant, high-level visibility across your projects and portfolios. We don’t fit your organisation into a pre-built software platform. Instead, we deploy the very best industry tools to help you manage your projects more effectively and make strategic decisions about future investments. We know just how complex running different departments and projects can be, and how strategic goals often get lost amidst the pressures of day-to-day challenges and deadlines. So, we created pmo365 as a modular solution to serve the demands of project managers whilst giving key decision-makers essential high-level tools and information.
pmo365 continuously monitors project performance using real-time reporting and dashboards generated by unmatched data visibility across the enterprise. Our Apps and Flows facilitate every aspect of project delivery, offering streamlined workflows and processes, and digitally driven connections that save valuable time and money.
Frequently Asked Questions
How can PMO Workflows improve budget approval processes?
Our PMO Workflows streamline the review and approval cycle, improve budget control, and enable faster decision-making in project delivery. With pmo365, budget requests are electronically submitted to the appropriate stakeholders for review, and automated notifications and reminders keep everyone informed of progress. Real-time workflows enhance communication, reduce delays, and deliver greater transparency in the approval process.
What benefits can I expect from implementing PMO Workflows in risk management?
pmo365‘s Workflows offer standardised templates and risk assessment criteria to facilitate identification of risks and automate the tracking and monitoring of mitigation measures. Proactive risk management is built into your solution with robust practices and timely notifications to reduce the likelihood of risks materialising. Centralised risk-related information keeps project managers and stakeholders in touch with potential issues and provides enterprise-wide visibility across all portfolios.
Which project management tools integrate with pmo365 for workflow automation?
pmo365 has all the project management tools you need in our extensive library, but you can configure virtually any platform or source of data into your solution. Using the principle of ‘Introduce, Integrate, Replace’, we build the environment that meets your needs, and customise the tools to your changing requirements.
pmo365 integrates with over 900 project management applications – including Project, Smartsheets, and Airtable – to synchronise tasks, create deadlines, and generate progress updates in real-time. Collaboration tools like Slack, Teams, and Google workspace seamlessly connect your users with a fluent and easy-to-use project management environment.
If you prefer not to use pmo365’s built-in management tools and document storage, third-party connected apps like Google Drive and SharePoint can provide centralised document storage, version control, and sharing of project-related files.
In addition, resource management tools like SAP and Smartsheets may also be configured to create enterprise-wide visibility and control over resource availability, allocation, and scheduling. Financial and accounting platforms like Oracle, Jira and Tech One will integrate to bring all your project budgets and financials under the one umbrella – with instant reporting and analytics available via Microsoft’s industry-leading Power BI (business intelligence) software.
In fact, almost any configuration of tools is possible, with real-time data from every source providing instant updates of project information across the entire organisation. Alternatively, you can simply use pmo365’s own fully customisable, best-practice tools for every aspect of project delivery. You can even build entirely new apps and tools with low code/no code software designed for creative users and unique solutions to business problems.
Getting Started with pmo365
With a single monthly subscription to pmo365, you can rapidly acquire all the functionality you need on a versatile, user-friendly platform offering unlimited access to the entire pmo365 Solution Library. We tailor a solution to connect all your existing applications and streamline project management with smart, efficient, data-driven delivery.
Contact us today and find out how pmo365 has built ‘a single source of truth’ and a strategic focus for thousands of project portfolios in industries all around the world – or book a free trial to see how we can help you today.